Employer Requirements
Steps to take when you hire a new employee
This content is adapted from The Texas Workforce Commission's helpful guide to best practices regarding the hiring of new employees.
In addition to the new hire paperwork, the following are additional steps the employer must take at the time of hire:
- Enter the employee into the payroll system. An employee ID should be an alpha-numeric identifier other than the employee's Social Security number. Both government agencies and private-sector experts advise employers to minimize the use of SSNs for anything other than wage reporting and payroll tax purposes.
- Make a new hire report within 20 days of hire on this state portal.
- Sign the employee up for any insurance or other benefits the company may offer.
- Issue the employee any ID or access cards needed to access company facilities.
- Issue company equipment, uniforms, and other items. consider using a property return security deposit agreement to minimize the risk of damage or non-return of such property.